5 Ways You Can Save Time, Money (and the Environment) With Inspection Software
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You’ve heard the old saying , “Time is money”. The phrase is usually credited to Benjamin Franklin, who used it in an essay back in 1748 (Advice to a Young Tradesman). “Time is money” is a much easier way to explain the concept of Opportunity cost — because, well, time is money! It means time is a valuable resource, so if you can, it’s better to do things as quickly and as efficiently as possible. Alternatively, dedicate spending your time and effort on things that get the results needed and don’t waste it, because you’re never going to get it back. Simple concept, really, and one we are all familiar with. Especially in the facilities world with a mounting list of tasks and duties geared towards safety and keeping our precious facilities running smoothly.
And in today’s world, with so many people pitching ideas, products, and services that claim time savings (when you have less money in your budget than ever before), I think it’s common to immediately think, “How much is that going to cost me?” rather than, “How much is that going to save me”?
Here’s a secret. Safenetix knows how much time inspection software can save you. How do we know? Because the technicians at our sister company performs these inspections every day. We understand the nuances of field inspections and how efficiency can translate into huge savings at a company level – from time savings, to monetary savings, to even environmental savings. Let us break it down for you.
Time Savings – If you manage multiple facilities across multiple locations, tracking down reports can be a real time suck. We all know your AHJ is looking for a clean reports and they want them when they want them. Stop wasting time tracking down reports and start storing inspections in a standardized format. You’ll save not only time, but also the headache of fetching paper reports.
Collecting report information digitally versus on paper is also a much faster process. If you’re using an inspection app that’s meant for facilities inspections, ideally, that software should walk you through the inspection process. This software should be meant to make the workflow smooth and seamless and should have the user experience in mind. Moving from asset to asset should be quick, intuitive and super easy.
Paper Savings – Like I said before, those reports are your lifeblood – the difference between compliance and non-compliance, and in some extreme cases, the difference between your doors being open and locked shut. There’s a reason that the digital age has take over business occupancies and a reason why your hospital or commercial facility is using technology more and more. The amount of paper needed to keep these facilities running afloat is astronomical. Think about it. If your facilities has 1000 fire doors that need to be inspected annually and you have to print the report each years for your records, that’s a ton of paper for just one asset inspection. Multiply that by how many mandatory inspections you must complete for just the facilities department and the cost is substantial. Did we mention the time you will save not printing, binding, filing away and later having to locate those reports?
Environmental Savings – Your work within your organization and the impact your organization itself has on the community you live in, in large, can make an impact on the world. By reducing your carbon footprint, you can do your part to make strides in protecting the environment. Your inspection reports require not only thousands of pieces of paper, but also use ink, toner from your printer, staples and binding, and folders to file them away. All of these resources add up over the course of a year. Throw in a Joint Commission or Insurance audit, and you could quickly be printing hundreds of reports to satisfy their strict reporting requirements. You can make a considerable dent in the amounts of resources you use by bringing your inspection reports online with software. Store your inspection results in the cloud and pull up digital reports via PDF with the click of a button.
Admin Time Savings– Admin work is a necessary evil and an incredibly time consuming one at that. You have enough on your plate than to worry about creating, organizing, filing, and maintaining your inspection information. From experience, we all know that physical records (paper records) are far more likely to get misfiled or misplaced and you’re bound to spend time digging through papers and folders trying to locate documentation from years past. Accurate, consistent digital records allow you to access your inspection documentation in just a few clicks.
Additionally, with inspection software like Safenetix, your records are stored in the cloud, where your whole team can access inspection results whenever they need it. You’ll never have to sift through mountains of paperwork to find records again.
Budget Savings – Paying contractors can be expensive, especially if you are a smaller facility that is getting slammed with minimum trip charges. Learn how to perform the inspections yourself to save all kinds of money in your annual maintenance budget.
So there you have it. 5 examples (among many) of how you can experience substantial savings by making the move to using inspection software for your facility inspection processes. Ready to make the move? Sign up for a demo today and learn how to get started on the path to efficiency.